Event Bidding and Research

The Sports Services Team can provide groups or individuals with advice or assistance with researching and bidding for national and international sports events. This assistance can include:

• Detailed research of the specific event or activity
• Co-ordination of the writing and production of bid documents
• A presentation to secure the event or activity

Support package objectives

Events and activities seeking assistance must meet the following key objectives of Christchurch City Council Recreation & Sport:
Generate visitors to the city
The event or activity is attracting one or more of our key market segments i.e. corporates, retirees etc.
Direct dollar returns i.e. employment, business and tourism
Future potential for the event or activity - 'one off' or on going
Media exposure for Christchurch as both a tourism and sporting destination
Potential for event self sufficiency
Support from relevant organisation(s) - national and/or international governing body
Compatibility with existing events
Balance of events throughout the calendar year
Opportunities for involvement - spectators, volunteers, officials
'Fit' with sports facilities and environment

These objectives form the bases of Christchurch City Council Recreation & Sport's 'Sports Events & Activities Evaluation Guidelines', which we use when evaluating whether a major sporting event or activity should be given support, be that a grant, event seeding or in-kind, and if so to what financial level.

How to apply for funding and in-kind support

To be considered for Christchurch City Council funding you must submit a detailed application. This application should provide us with as much information as possible about the event you are organising. This includes, but is not limited to, the following information:

Contact details
The full name of the organisation or individual/s applying for funding*
Full contact details – name, postal address, phone, facsimile, email.*

Event details
Full name of the event/activity*
Frequency of the event/activity*
Number of participants at past events*
The venues/facilities used for the event/activity*

Direct returns
Expected number of national participants*
Expected number of international participants
Expected number of national supporters/spectators*
Expected number of international supporters/spectators
The duration of the event*
The type of accommodation that will be used by participants/supporters*

Budget*
You need to submit a detailed budget for the event with your application. This budget will need to show the amount of Christchurch City Council funding being requested, and details of what this funding will be specifically used for.
You will also need to include details of other potential sources of funding e.g. sponsorship

Promotion
Please include a detailed marketing plan with your application. This should include as much information as possible about planned media exposure for the event – TV, Radio, Print, and Internet. You should also indicate whether participants are able to register for the event online.

Note: Applications for the 'Growing Sport' Fund (ie national/South Island sporting events and activities) only require information as indicated by a '*' in the section above. All applications for the Growing Sport Fund must be received by May 31st in the year (calendar year July 1st to June 30th) the event is scheduled to take place in Christchurch.

Please send your bid proposal to the following address:

Bid Proposal
Sports Services Team
Christchurch City Council Recreation and Sports
PO Box 237
Christchurch

Applications can also be delivered to the Christchurch City Council Civic Offices at 163-173 Tuam Street, Christchurch.

The Sports Services Team will contact you as soon as possible after your application for bid support has been considered.